When you ask yourself whether processing a document digitally or with paper is the better option, you have to consider the amount of time taken by both methods. If both the methods take the same amount of time and costs you the same amount of effort, then the answer is neither. So in the case of business processes, much more effort is required than the simple task of purchasing a new software. You need to look critically at the operations of an organization, as well as thinking of ways to minimize the resources needed to get things done in an optimally equitable and efficient way. There are a few ways to optimize the business processes of your organization and Excel can be the guiding light to help you achieve this goal.

    The first thing that needs to be done is to determine what kind of business process you are dealing with. The most common type of business process is the document based business process. Every organization, whether it provides food to consumers or education to students does a series of repetitive tasks to achieve its goal of the bigger picture. Hiring, contract management and invoicing are just a few examples of everyday tasks that keep businesses moving forward. These tasks that fall under each process, no matter how menial they may seem, has to be performed diligently and consistently. The document based processes are imperative to the locomotion of any business but they are more like Achilles heels that provide the blueprint for the business development. MS Excel will ease the way of these business processes and provide efficient marketing solutions. There are a few phases to business process optimization.

     * Phase 1- Identification

    After you determine which business process needs an overhaul, you need to then list out all the key components of the process. To do this you need to ask yourself a few key components and these should be unchangeable, fundamental aspects of the process. MS Excel helps in identifying these key components by presenting a virtual blueprint of the business.

     * Phase 2- Rethink

    This phase helps you to consider the unique methods by which your business functions and to find areas off improvement within the set structure. It is important to think about every step that is involved in the business process and MS Excel can help you analyze these steps comprehensively by providing an outline of the business structure and its potentiality for meeting goals. MS Excel also helps in effectively reducing time waste, resource waste, bottleneck errors and unnecessary costs which are the necessary rugs to the ladder or corporate success.

     * Phase 3- Automate

    You have to repeat certain processes like work flow stalls, unnecessary tasks as well as successful tactics and by making these repetitions, your business process will flourish. Microsoft Excel can help you separate the essential from the non essential in your business process and finds an efficient and applicable solution to all your business processing methods.

     So MS Excel can be used effectively to manage the business process, plan potential ways of success for your business as well as decrease the factors that encroach upon your profits.